This month’s writing tip is about less is more. Literally. It’s about using fewer words to communicate more clearly and effectively.
Part of that is about learning to use straightforward language and minimising jargon and bluster. But that’s for another newsletter.
A quick way to add a bit of zing to your writing is to learn to cut out unnecessary words. There are dozens of expressions, common phrases and clichés, that we all use out of habit, but which add nothing but clutter to our sentences.
For example, in the sentence:
We invested a total of £10m in the new building – a total of can be safely deleted without it changing the meaning of the sentence at all. Similarly with the sum of or the amount of.
There are dozens of phrases like this that can either be removed completely or expressed more concisely.
Here’s a few more:
- despite the fact that – despite
- designed (or aims) to provide – provides
- in spite of the fact that – although
- in all probability – probably
- on a monthly basis – monthly
- full and final – just full (or just final)
- first and foremost – first
- it would be safe to say that X is… – X is…
- in excess of – more than
- in respect of – for
- in the event of – if
- prior to – before
- with regard to – about
- in order to – to
- as and when – when
- each and every – each (or every)
So the next time you find yourself automatically using one of these phrases – or many more like it - ask yourself, do you really need all those words?
One Response to “Do you really need all those words?”
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April 28th, 2010 at 6:31 pm
Despite the fact that I am in current employment as a hierodule and it would be safe to say will in all probability be chastised for taking time out to send e mails, each and every one of us has to think outside the box as and when required in order to gain advantage.It would be safe to say ,first and foremost,and in all probability that my employment will be reviewed on a monthly basis with regard to termination.